{"id":12224,"date":"2025-02-17T15:14:15","date_gmt":"2025-02-17T12:14:15","guid":{"rendered":"https:\/\/www.webceo.com\/blog\/?p=12224"},"modified":"2025-02-25T11:44:56","modified_gmt":"2025-02-25T08:44:56","slug":"how-to-make-effective-seo-reports","status":"publish","type":"post","link":"https:\/\/www.webceo.com\/blog\/how-to-make-effective-seo-reports\/","title":{"rendered":"How to Craft Effective SEO Reports That Turn Clients Into Regulars"},"content":{"rendered":"\n<p>With SEO, you always want to know about your current situation. That\u2019s why you check up on your website\u2019s performance every month and summarize all the important metrics in an SEO report, which you send to your client.<\/p>\n\n\n\n<p>But SEO reports do more than just display raw data. Their main purpose is to show your clients the SEO work you\u2019ve done on their website.<\/p>\n\n\n\n<p>In other words, they are the part before you get paid.<\/p>\n\n\n\n<p>That\u2019s why a well-crafted SEO report is just as important as SEO itself. Even a toddler can throw a bunch of data together. What you <em>really<\/em> want is a report that convinces customers to keep using your services \u2013 especially when you are sending them your first report.<\/p>\n\n\n\n<p>What is a convincing \u2013 and converting \u2013 SEO report made of?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"0_unique_report_cover\"><\/span>0. Unique report cover<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>First impressions matter, even more so for brands.<\/p>\n\n\n\n<p>A well-made, customized cover can let the client know right off the bat: they are dealing with professionals. Their website is in good hands, and good news are coming.<\/p>\n\n\n\n<p>Of course, nobody lingers on the cover page longer than a few seconds (unless its design is really cool). All it needs is just the essentials:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your brand name and logo;<\/li>\n\n\n\n<li>SEO report title;<\/li>\n\n\n\n<li>Date.<\/li>\n<\/ul>\n\n\n\n<p>Make those seconds count and then proceed.<\/p>\n\n\n\n\r\n        <p class='button_area_bottom' style=''>\r\n            <span class='button_area_bottom_title'>Build custom all-in-one SEO reports<\/span>\r\n            <span class='button_area_bottom_text'>Powered by WebCEO, branded by you<\/span>\r\n            <a href='https:\/\/www.webceo.com\/website-seo-reports.htm?utm_source=blog&amp;utm_medium=blog-post&amp;utm_campaign=blog-seo-reports' target='_blank' rel='noopener' class='button'>Sign Up Free<\/a>\r\n        <\/p>\r\n    \n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_keyword_and_site_rankings_analysis\"><\/span>1. Keyword and site rankings analysis<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Site rankings are a good place to start. Along with user traffic, improving them is the goal of SEO, and they are less complex of the two.<\/p>\n\n\n\n<p>Most often you will be displaying Google rankings, sometimes in specific regions of the world. If your client is interested in other search engines (e.g. Bing), be sure to obtain the data from them as well. It may be a good idea to include the data from other search engines anyway, but <em>only if<\/em> the client\u2019s site ranks there exceptionally well.<\/p>\n\n\n\n<p>There\u2019s a lot you can show in this part, and you want to show as much as possible. Put in your report all that\u2019s applicable for you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Keywords currently occupying the top positions (top 1, 5 or 10);<\/li>\n\n\n\n<li>Newly added keywords\u2019 positions;<\/li>\n\n\n\n<li>Newly added keywords which have and haven\u2019t been effective;<\/li>\n\n\n\n<li>Pages ranking in the top positions;<\/li>\n\n\n\n<li>Pages that have entered or dropped out of the top positions;<\/li>\n\n\n\n<li>Number of recently improved positions;<\/li>\n\n\n\n<li>Number of recently deprecated positions;<\/li>\n\n\n\n<li>Changes in keyword positions by region;<\/li>\n\n\n\n<li>Google Ads campaign results (cost per click\/key event).<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1105\" height=\"973\" src=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example1.png\" alt=\"Example of an SEO report on keyword rankings.\" class=\"wp-image-12236\" srcset=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example1.png 1105w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example1-400x352.png 400w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example1-768x676.png 768w\" sizes=\"auto, (max-width: 1105px) 100vw, 1105px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_organic_traffic_analysis\"><\/span>2. Organic traffic analysis<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Next you want to dissect the recently gained user traffic. This step present many opportunities to impress your client.<\/p>\n\n\n\n<p>Here\u2019s what you want to show:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Changes in site visits (increased or decreased);<\/li>\n\n\n\n<li>Impressions and clickthrough rates;<\/li>\n\n\n\n<li>Bounce rates;<\/li>\n\n\n\n<li>Session depths and durations;<\/li>\n\n\n\n<li>Conversions;<\/li>\n\n\n\n<li>Brand vs. non-brand traffic \u2013 this is a good way to show if the client\u2019s brand has become more famous.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1007\" height=\"1021\" src=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example2-1.png\" alt=\"Example of an SEO report on organic traffic.\" class=\"wp-image-12239\" srcset=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example2-1.png 1007w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example2-1-395x400.png 395w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example2-1-80x80.png 80w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example2-1-768x779.png 768w\" sizes=\"auto, (max-width: 1007px) 100vw, 1007px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_external_backlink_analysis\"><\/span>3. External backlink analysis<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Now you can get into the more technical parts of SEO that aren\u2019t normally seen with the naked eye. Order can be flexible from this point on, but you definitely want to show the backlinks situation.<\/p>\n\n\n\n<p>What are the points of interest here?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Percentage of dofollow and nofollow backlinks;<\/li>\n\n\n\n<li>Number of new backlinks;<\/li>\n\n\n\n<li>Number of lost backlinks;<\/li>\n\n\n\n<li>New referring domains and their domain authority (if there are famous domains, you definitely want to brag about them);<\/li>\n\n\n\n<li>Pages with the highest number of backlinks;<\/li>\n\n\n\n<li>Unlinked mentions turned into backlinks;<\/li>\n\n\n\n<li>Toxic backlinks situation: how many were found, how many were removed and disavowed.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1159\" height=\"945\" src=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example3.png\" alt=\"Example of an SEO report on backlinks.\" class=\"wp-image-12240\" srcset=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example3.png 1159w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example3-400x326.png 400w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example3-768x626.png 768w\" sizes=\"auto, (max-width: 1159px) 100vw, 1159px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_on-page_seo_analysis\"><\/span>4. On-page SEO analysis<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>If you don\u2019t neglect on-page SEO, you may end up not including this step in your report at all. But if you\u2019ve made any improvements recently, by all means mention it.<\/p>\n\n\n\n<p>Optimizing pages helps both Google and visitors understand your content better, starting from the moment it appears in search results. This means polishing your client\u2019s on-page SEO can increase clickthrough rates and conversions.<\/p>\n\n\n\n<p>Focus in your report on two things:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Number of site pages improved.<\/strong> How you did it \u2013 by adding optimized titles, descriptions, headings \u2013 is secondary, although your client might be interested in these things.<\/li>\n\n\n\n<li><strong>Structured data.<\/strong> Add it to a page, and its Google search result turns into a much more clickable rich snippet. Have you added any new rich snippets (or fixed structured data errors)? If yes, then it\u2019s definitely worth bragging about.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_technical_seo_analysis\"><\/span>5. Technical SEO analysis<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Any website can break in a million different ways. This is where you show how good you are at fixing things.<\/p>\n\n\n\n<p>The most common SEO problems include broken links and images, slow loading speed, poor level of mobile friendliness and so on. The more of them you can fix, the better your SEO report will look.<\/p>\n\n\n\n<p>Even better if you can display the results of fixing those problems. For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Number of broken links left: 0;<\/li>\n\n\n\n<li>Site speed increased by X%;<\/li>\n\n\n\n<li>Updated the sitemap with Y new page URLs indexed by Google.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_googles_manual_actions\"><\/span>6. Google\u2019s manual actions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Sometimes you may be hired to SEO a website that\u2019s been hit by a Google penalty. If a website violates Google\u2019s guidelines and receives a penalty, Google will inform the webmaster via their Google Search Console account and describe the nature of the manual action in a message.<\/p>\n\n\n\n<p>If you managed to solve the problem and made Google lift the penalty, definitely put it in the report. And if you can show that the site rankings and traffic have improved as a result, even better.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"7_competitor_analysis\"><\/span>7. Competitor analysis<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>And of course, you can\u2019t skip on mentioning your client\u2019s online competitor situation. Who wouldn\u2019t want to know if they have climbed the ladder or got knocked down? Even you, as a provider of SEO services, must be aware of such things.<\/p>\n\n\n\n<p>In this step, you compare your client\u2019s website\u2019s performance to that of their direct competitors.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Known competitors:<\/strong> if your client already knowingly competes against other brands, it makes things easier for you. Show in your report how everybody\u2019s ranking for your client\u2019s keywords \u2013 and how the rankings have changed since the last check-up.<\/li>\n\n\n\n<li><strong>Previously unknown competitors: <\/strong>if you have uncovered other dangerous competitors that your client wasn\u2019t aware of, you should certainly let them know.<\/li>\n\n\n\n<li><strong>New competitors:<\/strong> not to be mistaken for the competitors that have already been there. New challengers will surely make your and your client\u2019s work harder.<\/li>\n\n\n\n<li><strong>Overtaken competitors: <\/strong>the ones your client has recently outranked. Even this part of the report needs to have some good news.<\/li>\n\n\n\n<li><strong>Competitor backlinks: <\/strong>most of the time, the backlinks are the reason for the competitors\u2019 high rankings. Find out which domains they are getting their backlinks from \u2013 then you may be able to show some new backlinks of your own in the next SEO report.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"795\" src=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example4-1-1200x795.png\" alt=\"Example of an SEO report on competitor metrics.\" class=\"wp-image-12243\" srcset=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example4-1-1200x795.png 1200w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example4-1-400x265.png 400w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example4-1-768x509.png 768w, https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/seo-report-example4-1.png 1255w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"wrapping_up\"><\/span>Wrapping up<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Whether you use your own SEO tools or provide SEO services from a white-label domain, it&#8217;s the same in the end. A detailed report after a productive month of SEO will keep your client pleased and loyal.<\/p>\n\n\n\n<p>And if you automate the process, your clients will always receive their SEO report on time.<\/p>\n\n\n\n\r\n        <p class='button_area_bottom' style=''>\r\n            <span class='button_area_bottom_title'>Build custom all-in-one SEO reports<\/span>\r\n            <span class='button_area_bottom_text'>Powered by WebCEO, branded by you<\/span>\r\n            <a href='https:\/\/www.webceo.com\/website-seo-reports.htm?utm_source=blog&amp;utm_medium=blog-post&amp;utm_campaign=blog-seo-reports' target='_blank' rel='noopener' class='button'>Sign Up Free<\/a>\r\n        <\/p>\r\n    \n","protected":false},"excerpt":{"rendered":"<p>With SEO, you always want to know about your current situation. That\u2019s why you check up on your website\u2019s performance every month and summarize all the important metrics in an SEO report, which you send to your client. But SEO&#8230;<\/p>\n","protected":false},"author":16,"featured_media":12226,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[92],"tags":[],"class_list":["post-12224","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-marketing-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Craft Effective SEO Reports That Turn Clients Into Regulars<\/title>\n<meta name=\"description\" content=\"A detailed report after a productive month of SEO will keep your client pleased and loyal. What is a converting SEO report made of?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.webceo.com\/blog\/how-to-make-effective-seo-reports\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Craft Effective SEO Reports That Turn Clients Into Regulars\" \/>\n<meta property=\"og:description\" content=\"A detailed report after a productive month of SEO will keep your client pleased and loyal. What is a converting SEO report made of?\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.webceo.com\/blog\/how-to-make-effective-seo-reports\/\" \/>\n<meta property=\"og:site_name\" content=\"SEO tools &amp; Online Marketing Tips Blog | WebCEO\" \/>\n<meta property=\"article:published_time\" content=\"2025-02-17T12:14:15+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-02-25T08:44:56+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/SEO-Reports.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1800\" \/>\n\t<meta property=\"og:image:height\" content=\"942\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Brian Gareth\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Brian Gareth\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.webceo.com\/blog\/how-to-make-effective-seo-reports\/\",\"url\":\"https:\/\/www.webceo.com\/blog\/how-to-make-effective-seo-reports\/\",\"name\":\"How to Craft Effective SEO Reports That Turn Clients Into Regulars\",\"isPartOf\":{\"@id\":\"https:\/\/www.webceo.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.webceo.com\/blog\/how-to-make-effective-seo-reports\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.webceo.com\/blog\/how-to-make-effective-seo-reports\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/site.wstatic.net\/blog\/wp-content\/uploads\/2025\/02\/SEO-Reports.png\",\"datePublished\":\"2025-02-17T12:14:15+00:00\",\"dateModified\":\"2025-02-25T08:44:56+00:00\",\"author\":{\"@id\":\"https:\/\/www.webceo.com\/blog\/#\/schema\/person\/69e60c6732268cdcf86a66ddf68f4fa7\"},\"description\":\"A detailed report after a productive month of SEO will keep your client pleased and loyal. 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